Calendar Integration allows Navigate UC to integrate to a user’s calendar in Microsoft Exchange. This will take a user’s Microsoft ® Exchange calendar Appointments and Out-Of-Office settings to update their Navigate UC availability (“Available”, “Meeting”, “Out of office”) and absence greeting. On a startup and once every week, Calendar integration will look for the next 7 days of appointments. Also, from this point, all newly created or modified appointments will be known to the server. These can be viewed by selecting the advanced tab when editing a user.
Status: This tells you whether the Exchange integration service is online or offline.
Activate Exchange integration/Force now: Check this box to enable the Xchange integration and then fill in the boxes below.
Exchange Server: Enter the Exchange Server name or IP address into this text box.
Username/Password: Enter the Username (it must be a fully qualified domain name e.g. administrator@company.local) and Password of the account used to enable the Exchange Web Services (see note below) into these text boxes.
Log: This panel will update as actions occur.
IMPORTANT: For calendar integration to work, the email address of the user must be entered in the “Email address” field on the user’s profile (See Users section).
Note: In order for the Calendar to work, you have to enable the Exchange Web Services (EWS) in the Exchange Management Shell by typing in this command:
New-ManagementRoleAssignment –Name: –Role:ApplicationImpersonation –User:
Upon successful integration to Microsoft® Exchange Calendar:
1. ‘Calendar Integration’ Log screen will show Exchange Web Service connected to the server and display the Microsoft® Exchange version number. Example of what the system administrator may see if the integration is successful:
a) Starting EWS
b) Using EWS ULR: https://mailserver.YOUREXCHANGESERVERNAME.com/ews/exchange.asmx
c) Connected to EWS ‘Exchange VERSION NUMBER’ (v14.03.0181.0006)
2. If there are already pre-configured users on Navigate UC Server (Navigate UC PC Client user would have to have valid email address and “Calendar Integration” box already ticked) system administrator will be able to see how the server subscribes to the users availability and out-of-office settings.
Example of how the subscription process will look like:
d) Subscribing to availability of user: USERNAME@YOUREXCHANGESERVERNAME.com
e) Getting out-of-office settings for (NUMBER OF USERS) subscribed user
f) Getting out-of-office settings for user: USERNAME@YOUREXCHANGESERVERNAME.com
3. Once the process has been completed, the Meetings/Events and out-of-office settings recorded in the Microsoft® Exchange Calendar will be used to update the current availability and status of the Navigate UC PC Client users and displayed/visible on the PC Client Presence Window. Note, users are able to overrule the calculated data with information that they provide (until the next appointment event starts).